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Certified copy

Is it possible to get the sale deed copy of a property that I sold few years?

Yes, it is possible to get the Sale Deed copy of a property that you sold few years ago,

Based on your name, extract the encumbrance certificate (EC).

Under your name, two transaction details reflectes in EC, they are the one you purchased and the other one you sold.

Extract the sale deed based on the registration number mentioned in EC.

For Example:

My name is Navaneeth. On 21–09-2012, I purchased a 2BHK flat in Bangalore. On 26–09-2022, I sold my 2BHK flat

One year later, I need the sale deed copy to file my income tax returns. I contacted my buyer to share the sale deed copy, but buyer already deposited the sale deed in bank for exchange of loan so we don’t have access to sale deed now. Also, I don’t remember the registration number

Based on my name Navaneeth, I searched my transaction details on Kaveri Online Service, below is the image of my search index

Referring to the above search index, from the bottom:

Row No.4: Is the MODT registration with Allahabad Bank on 21–09–2012

Row No. 3: Is the sale deed registration that I purchased on 21–09–2012

Row No. 2: is the discharge deed registered with India Bank (earlier Allahabad Bank) on 25–07–2022

Row No.1: is the sale deed that I sold on 26–09–2022

Column No.9: is the registration numbers

Referring to Row No. 1 and column No.9 is sale deed registration number that is required for my income tax filing, we encircled the sale deed number in the above image for your reference, my sale deed number is RRN-1–0XXXX-2022–23

Based on my sale deed number RRN-1–0XXXX-2022–23, we extracted the certified copy of sale deed on Kaveri Online services. In a separate blog, we wrote the detailed procedure to extract the sale deed copy, sharing the link here for your reference https://www.pgnpropertymanagement.in/how-to-search-certified-copy-copy-in-kaveri-online-services/

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We assist in extracting sale deed. To opt for our service, please write to us pgnproperties@gmail.com or WhatsApp to + 9 1 – 97424 79020.

Thank you for reading…

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Certified copy

What happens if original deed is lost? Property located in Karnataka

Losing your property’s original deed in Karnataka can be stressful. Our guide outlines essential steps to recover it, including obtaining a certified copy, filing an affidavit, lodging an FIR, and placing newspaper advertisements. Follow these procedures to restore your property’s documentation and ensure legal compliance.

You must take following steps in case you lost the Deed

Step 1: Certified copy

Step 2: Affidavit

Step 3: FIR

Step 4: Newspaper ad

Let me narrate my experience for your better understanding:

I registered the sale deed on 7th April 2018.

In Jan 2022, during transit, I lost all my property documents including sale deed, encumbrance certificate, Khata and tax-paid receipt. Even I don’t remember the registration number of my sale deed.

In Karnataka, properties registered after 2004 are recorded digitally and saved scan copy of property documents in Kaveri Online service.

My property is registered after 2004 so based on my name (Sheena) and my property address, I searched my Encumbrance Certificate on Kaveri Online Services. Through search report, we found the property registration number and encircled the registration number in below image,

Step 1: Based on the above Registration number, we extracted the certified copy of sale deed on Kaveri Online Service. Below is the image of certified copy (posted only 1st page of certified copy)

Step 2: To file FIR in police station, we need to prepare an affidavit so we prepared the below affidavit stating that we lost the original sale deed

Step 3: Visited the police station and gave the below written complain

Filed the below FIR

Step 4: Published in two newspapers, one in English newspaper and another in local language newspaper, Below are the images of publication.

We wrote a letter to Area revenue office (ARO) to find our property tax application number and khata number based on our above sale deed certified copy.

In 20 working days, we received our property tax application number and new Khata extract from BBMP.

By now, we have almost all the documents, listed below

  • Sale Deed certified copy
  • Encumbrance Certificate
  • Property tax receipt
  • Khata
  • Affidavit
  • FIR
  • Newspaper publishing clip

We pledged the above documents for personal loan in Bank, also we can sell the property using the above documents.

We provide assistance to extract Sale Deed copy. To opt for our service, please write to us pgnproperties@gmail.com or Whatsapp to +91-97424 79020.

Thank you for reading…

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Certified copy

What is certified copy? How to get certified copy of registered mortgage deed online in Karnataka?

A certified copy is a duplicate of an original document that is certified as a true copy by the officer having custody of the original.

To get the certified copy of mortgage deed, should have registration details

The mortgage registration details looks like SHV-1-12345-2014-15

Below is the abbreviation of registration details

  • SHV – Shivajinagar sub-registrar office in Bangalore (every sub-registrar office have short name and it is part of registration details. I registered the mortgage in shivajinagar sub-registrar office so SHV is part of my registration details)
  • 1 – Book number
  • 12345 – Document number (or registration number)
  • 2014-15 – Year of registration

Follow the below steps to download the mortgage deed online.

Step 1: Open the website Kaveri Online Service, Here is the link.

If you haven’t registered in Kaveri Online service, register by click on “Register as new user”, refer to below image in circle.

Kaveri online certified copy of a registered mortgage deed online in Karnataka

Name, Age, address, email, mobile number and date of birth information required to register.

Step 2: Click on “Online CC”. Refer to below image in circle.

certified copy of a registered mortgage deed online in Karnataka

The page direct to CC application details.

online certified copy of a registered mortgage deed

Based on my registration details SHV-1-12345-2014-15, I filled application form

  • Document Type: Select “Document Registration” from dropdown list
  • District: Selected “Bengaluru Urban” from dropdown list
  • Sub Registrar Office: I registered the deed in Shivajinagar sub-registrar office so I selected “Shivajinagar” from dropdown list
  • Document Number: Type your document number, I types as :12345”
  • Book Type: Select “Book-1’ from dropdown list
  • Year Of Registration: I registered in the year of 2014-15, so I selected “2014-15” from dropdown list

Click on “Search”.

The carbon copy appears. Refer to below image.

search certified copy of a registered mortgage deed

Crosscheck the information and click on “Proceed”.

Step 3: The application fee is Rs. 100, click on “Click for payment” to complete the payment.

Step 4: Click on “Send for E-sign” to complete the aadhar based OTP authentication. Refer to below image in circle.

online certified copy of a registered mortgage deed bangalore

Click on “Submit”.

Application details sent through sms and email. Refer to below SMS for your reference.

online certified copy of a registered mortgage deed in Karnataka

Within 7 working days, you will receive another SMS that your application is signed by SR (sub-registrar) and uploaded. Below SMS for your reference.

certified copy of a registered mortgage deed

Step 5: Open the Kaveri Online website

Login using user name, password and OTP

Click on “Saved Applications”. Refer to below image in circle.

online registered mortgage deed

In-Service Type, Select “Online CC Application” from dropdown list.

Click on the View application.

Click on “Download Signed CC Report”. Refer to below image.

Bangalore online certified copy of a registered mortgage deed

In the below image, at bottom left, you can see the downloaded certified copy in PDF.

online certified copy of a registered mortgage deed

This completes the procedure to download certified copy of registered mortgage deed online.

We provide assistance to get the certified copy of mortgage deed.

To opt for our service, please email to pgnproperties@gmail.com or whatsapp to +91-97424-79020.

Thank you for reading…

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Certified copy

What is the procedure if we have lost the sale deed of our property? How do I get the original sale deed again?

Once the original sale deed is lost, cannot get the original sale deed until your find the lost sale deed. However, you can obtain certified copy of sale deed from sub-registrar office (SRO). A certified copy is not the original sale deed but the substitute for the original sale deed.

Certified copy of sale deed from SRO can be used for mortgage, subject to submission of following documents to bank

  • Certified copy of sale deed, attested by SRO
  • Identity proof (Aadhaar or passport, ID proof name should match the names in certified copy of sale deed)
  • Police complain letter
  • Newspaper clip that you lost the original sale deed (One from local language and another from English language newspaper)

Getting certified copy from SRO is quite simple and easy. You should have any one of the below details to file certified copy application.

  • Property registration number
  • Encumbrance certificate

Below is the image of certified copy that we tracked the details based on the buyer name and obtained the attestation from SRO for mortgage.

We arrange certified copy, please write to us pgnproperties@gmail.com or Whatsapp to +91-97424-79020

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Certified copy

My current home Sale Deed and the online sale deed available in Kaveri online are different. How to correct this

Make sure that you made your entries are correct in Kaveri Online Services, especially the document number, book name, name of the sub-registrar office and year of registration.

If still wrong certified copy popup instead actual copy, contact your sub-registrar office to correct the same.

Carry the following documents to sub-registrar office where you registered the property

  • Sale Deed (original)
  • Latest EC
  • Latest tax-paid receipt

Sub-registrar will do the necessary needful

Thank you for reading…

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Certified copy

How do I get a certified copy of sale deed online in Karnataka?

In Karnataka, we can get the certified copy of sale deed online only if the property is registered after 2004.

There is no online provision to obtain the certified copy if property is registered before 2004.

Log into https://kaveri.karnataka.gov.in/landing-page and apply for a certified copy of sale deed.

The following information are mandatory to apply online,

  • District where the property is located
  • Sub-Register office where the was registered
  • Document Number
  • Book Type
  • Year of Registration

We provide the service of obtaining a certified copy of sale deed. To opt for our service, please write to us pgnproperties@gmail.com or Whatsapp to +91-97424 79020.

Thank you for reading…

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Certified copy

I’ve misplaced my property documents (property in Bangalore). What is the process now?

The process is so simple and easy. We will help you to get back all your property documents right now from the comfort of your home.

Let me give you a real example that how we extracted the lost document.

Mrs. Maridi Ramya lost her sale deed. She didn’t even remember the registration number of sale deed to apply for a certified copy.

Mrs. Maridi Ramya contacted us to extract her lost document.

All we have is her property address. The address is Flat No. XXX, _rd Floor, E- Block, Concorde Amber apartment, Hadosiddapura village, Varthur Hobli, East, Taluk, Chikkakannalli, Bengaluru, Karnataka 560035.

We followed the below step-by-step procedure to extract the documents

Extract the encumbrance certificate (EC). We just need the following information to extract EC on Kaveri Online Services

  • Name of buyer or seller
  • Property address

In the extracted EC, we have all the details of property which include property registration number and khata number. Refer to the circle in below image,

You may proceed ahead and apply for signed copy of encumbrance. Refer to the below image in circle.

The application fee depends on number of years of encumbrance. However, since the year 2004 cost Rs. 250 per EC.

Now let’s focus on obtaining sale deed copy

Go to the home page of Kaveri Online service. Submit an application for Sale Deed certified copy

Below image is the extracted sale deed. Click on the download button to download the copy. Refer to the below image in cirlce for download option.

We provide end-to-end assistance to extract encumbrance certificates and sale deed-certified copies. To opt for our service, please write to us pgnproperties@gmail.com or Whatsapp to +91-97424 79020.

Thank you for reading…

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Certified copy

What is a parent deed, and how do you obtain another copy of a lost parent deed for my land?

Parent deed is also called as Mother Deed. The parent deed traces history of ownership.

Ownership of property changes hands through a series of transactions. It is very important to trace the ownership of a property, especially when it is either being purchased, offered as a security, or court case.

Parent Deed determines ownership of a property. Tracing ownership should always begin with scrutiny of the earliest document recorded. If such documents are not made available, certified copies have to be obtained from the registering authorities. This process should not be ignored. Earlier documents are called Parent or Mother documents

Property transaction changes hands through various modes like sale, gift, partition, and inheritance. Each change of ownership has to be traced with the help of a transfer document. The sequence should be in chronological order, continuous and unbroken. Any missing link has to be carefully scrutinized by referring to the records at the registering offices. The transfer flow should be traced.

Please note that partition deed, gift deed, release deed, settlement deed, and power of attorney are not parent documents

The parent deed consists of the following information

  • Seller & buyer details
  • Property schedule
  • Consideration value (Price)
  • Terms of payment (transaction number, date and bank details)
  • Government charges (stamp duty & registration)
  • Terms & conditions of sale
  • Witness

Parent deed must be registered at the jurisdictional sub-registrar office.

Let me give you a real example of how I obtained the certified copy of Parent deed.

We want to sell a property, buyer demanded parent deed to cross-verify the ownership. we didn’t have the original parent deed, as it was lost long back but we had photocopy.

Buyer’s bank demanded either an original or certified copy to authenticate the parent deed. hence we decided to apply for certified copy.

Below is the photocopy of our Parent deed.

This property was registered in Shivaji Nagar sub-registrar office, Bangalore in the year of 1995. We approached the same sub-registrar office with the following documents

  • Application form for certified copy
  • Photocopy of Parnet Deed

We filed the application and paid the application fee of around Rs. 250. Received a call from sub-registrar in 4 working days to collect the certified copy

The certified copy looks like the below image.

 

We provide end-to-end assistance to obtain certified copies. To opt for our service, please email to pgnproperties@gmail.com or Whatsapp to + 9 1-97424 79020.

Thank you for reading…

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Certified copy

1st party is selling a land to 2nd party through a registered sale deed, can the first party get copy of sale deed

Yes,

Seller can retain the certified copy of sale deed.

In fact, the registered sale deeds are public records. All the sale deeds are stored in government server and it’s open for government officials like registrar, court, and public to access the copy.

Anyone can access any registred sale deed with the following information

  • Name of the sub-registrar office where the property was registered
  • Registration number

Certified copies of sale deed are accessible online and offline as well.

In Karnataka, certified copy sale deed are accessible online on Kaveri Online services. Property registered after 2004 is accessible online. Property registered before 2004 should submit the application in sub-registrar office to obtain certified copy

On average, take 7 days to get a certified copy of sale deed from the day of application.

1st party owning the certified copy of sale deed is not a crime. Of course, seller can own a copy for they reference. It’s very common for sellers to own a certified copy for future reference of taxation.

Seller owning a certified copy doesn’t affect the buyer in any way (as long as the deed is registered)

In Karnataka, We provide certified copy of sale deed, to opt for our service, please write to us pgnproperties@gmail.com or Whatsapp to + 9 1 – 97424 79020.

Thank you for reading…