When buying, selling, or handling property-related applications such as e-khata or property transfers, many individuals find themselves overwhelmed by the technical jargon in real estate documents. Terms like SAS Number, Registration Number, EC Number, Khata Number, and various application references can be confusing, especially for those unfamiliar with legal and administrative processes. As a result, most people rely heavily on real estate agents or legal professionals to navigate these complexities.
However, with the advancement in Artificial Intelligence (AI), interpreting property documents has become significantly more accessible. Today’s AI tools can analyze and extract key information from complex legal documents, empowering individuals to understand the content and even complete applications independently and confidently.
A PRACTICAL DEMONSTRATION: USING AI FOR AN E-KHATA APPLICATION
To illustrate how AI can simplify the process, let me walk you through an example involving an e-Khata application, which typically requires the following details:
- Property Tax Application Number
- Registered Deed number
- Geo Location and Building photo
- EC (Encumbrance Certificate) Reference Number
- BESCOM Account ID
Although this information exists within various property documents, many individuals struggle to locate it accurately. This is where AI proves invaluable.
HOW AI ASSISTS IN EXTRACTING INFORMATION
I uploaded several property-related documents, including the Sale Deed, Property Tax Receipt, Encumbrance Certificate, and BESCOM Bill, into the AI system. Refer to the uploaded image below
Here is how AI simplified the process:
1. PROPERTY TAX APPLICATION NUMBER
As shown in the e-khata application, the “10-digit Property tax application number” is a required field, which is highlighted in the image for reference
With a simple prompt, the AI quickly identified and highlighted this number from the uploaded documents. (Refer to the image below)
2. REGISTRATION NUMBER
Another required field is the Registration Number, which is highlighted in the image below for your reference.
Again, the AI accurately extracted this data from the Sale Deed, saving time and effort. (Refer to the image below)
3. GEO-LOCATION AND BUILDING PHOTO
We asked the AI to detect the geographic coordinates and the building photo of the property (my property is an apartment and not the individual building). The information was retrieved promptly and displayed clearly. See image below
4. EC APPLICATION REFERENCE NUMBER
The Encumberance Certificate reference number was retrieved with a simple prompt. See the image below
5. BESCOM 10-DIGIT ACCOUNT ID
The AI also accurately extracted the electricity account number from the BESCOM bill. Refer to the image below
6. MISCELLANEOUS PROPERTY DETAILS
In addition to the above, the AI efficiently extracted additional information, including:
- Flat Number
- Block
- Floor
- Undivided Land Share
All details are highlighted in the image below
WHY AI IS A GAME-CHANGER FOR REAL ESTATE DOCUMENTATION
Despite the poor quality of my Sale Deed scan, the AI was able to accurately read and extract all relevant data.
AI serves as an intelligent, reliable interpreter, not only simplifying document analysis but also significantly improving work efficiency. Traditionally, reviewing documents like the Sale Deed, Tax Receipt, EC, and BESCOM Bill to find specific data is a tedious, time-consuming task. With AI, simply uploading your documents is enough to extract accurate information in seconds, making the entire process faster, easier, and more reliable.
ABOUT THE AUTHOR
PGN Property
Designation: Real Estate Consultant
Email: pgnproperties@gmail.com
Phone: +91 97424 79020
PGN Property is a real estate consultancy based in Bangalore, offering professional advice on property transactions, documentation, and application processes. With a strong focus on transparency.