PGN Property

Tag: Sale Deed

Categories
Sale Deed

How Can AI Simplify the Process of Drafting a Sale Deed?

Drafting a sale deed can be a daunting task, especially if you are not familiar with legal documentation. Fortunately, advancements in AI have made this process more accessible, efficient and cost-effective. In this blog, I will walk you through the steps to draft a Sale Deed using AI, share my experience with tools like ChatGPT and Deepseek, Grok and provide tips to ensure accuracy.

UNDERSTANDING THE STRUCTURE OF A SALE DEED

Before diving into AI drafting, it is essential to understand the structure of Sale Deed. This knowledge will help you review and validate the AI-generated draft. A typical sale deed includes the following section:

  • Title: Clearly states that the document is a “Sale Deed”
  • Execution Date and Place: The date and location where the deed is executed
  • Parties Involved: Names, Ages, and address of the Buyer & Seller
  • Transaction History: Details of past ownership, including the sub-registrar office name where the property was registered, Book number, document number, year of registration, and date of registration
  • Consideration Amount: The total sale price of the property
  • Payment Terms Mode of payment, Date of payment, transaction reference numbers and any installment details.
  • Terms & Conditions: Clauses related to encumbrance, indemnity, possession delivery, cancellation, and dispute resolution
  • Property Schedule: Detailed description of the property, including flat number, block, apartment name, village, taluk, hobli, measurement, ekhata number and boundaries
  • Signatures: Signature of the Seller, Buyer, and two witnesses

Also, sharing the Sale Deed template below for your reference:

Having this structure in mind will help you to review the AI-generated draft.

DOCUMENTS REQUIRED FOR DRAFTING A SALE DEED USING AI

To draft a Sale Deed using AI, you will need the following documents:

  • Seller’s Registered Deed: The document through which the seller acquired the property.
  • Property Tax Receipt: Proof of tax payment for the property
  • ekhata: A legal document that records property details and ownership
  • Seller’s ID Proof: Government-issued identification (Eg: Aadhaar, PAN, or Passport)
  • Buyer’s ID Proof: Same as above
  • Two witnesses’ ID Proof: Government-issued identification (Eg: Aadhaar)
  • Sale Deed Template: A standard format to guide the AI

ORGANIZING YOUR FILES FOR AI DRAFTING:

Proper file organization is crucial for seamless AI drafting. Follow the below steps:

  • Combine Pages: Merge all pages of the sale deed into a single PDF instead of uploading individual pages
  • Unlock Protected Files: If your ekhata or other documents are password-protected, unlock them before uploading. (multiple online tools are available to unlock the protected files)
  • Optimize File Size: Ensure the file size is minimal without compromising readability (overall file size should not exceed 20MB)
  • Name Files Clearly: Use descriptive file names

For example, refer to the below files that we organized

USING AI TOOLS FOR DRAFTING:

We did the following steps to draft a Sale Deed using AI

Step 1: Upload Documents:

Initially, we used the ChatGPT. We uploaded the Seller’s Registred Deed, Tax receipt, ekhata, ID Proofs, and Sale Deed Template. Refer to the below image

Step 2: Provide instructions:

I instructed the AI to draft an Absolute Sale Deed and follow the format in the provided template. Refer to my instructions in the below image

Step 3: Review the AI-Generated Draft

First and foremost, I am impressed by how AI efficiently extracts data from documents and integrates it into the draft in the right place.

Sharing the draft of the Sale Deed below, which was generated in ChatGPT

Deepseek Drafting:

We also experimented with Deepseek’s drafting capabilities, and I must say, I am even more impressed. Deepseek not only extracted the data from the documents and seamlessly integrated it into the draft but also maintained the structure exactly as per the template. My template spans 8 pages, and Deepseek maintained the same length and detail. In contrast, while ChatGPT covered all the key points, it condensed the draft to 3–4 pages, which didn’t meet my need for a comprehensive and detailed draft.

In the below image, refer to my instructions in Deepseek

Refer to the draft that we generated in Deepseek

We also experimented with the Grok model and this model is not processing multiple files at the same time. However, this model is great for draft analysis and reasoning

Refer to the highlight in the below image

MY LEARNINGS:

  • Efficiency: Drafting a Sale Deed using AI is significantly faster and more cost-effective than manual drafting
  • Accuracy: While AI tools like Deepseek and ChatGPT are impressive, they are not perfect. I had to manually correct a few errors, such as misplaced clauses and formatting issues.
  • Accessibility: AI tools make legal drafting accessible to non-professionals, but they should be used as a starting point rather than a final registration

NEED ASSISTANCE WITH DRAFTING AND REGISTRATION?

Categories
Parking

Is it necessary to add a parking place in the sale deed? Will it increase the stamp duty?

When we book an under-construction property from builder, developer or land’s owner. The parking description mentions in Sale Agreement. The parking descriptions are:

  • Type of Parking: Open or covered
  • Number of parking
  • Level of parking: Slit or basement

Once the property is ready for possession, the developer issue an allotment letter. The allotment letter consists of parking description including parking number

In most cases, when we buy a new property from builder or developer. The sale deed consists of parking number, number of parking, type of parking (covered or open) and level of parking (Slit or basement)

Refer to below sale deed which we bought from BRIGADE Property in 2010, we highlighted the parking details in below image

In 2023, when we re-sell the above property, we included parking description. Refer to below image

The government guidance value for covered parking is Rs.2.5 lakhs per parking. Refer to guidance value in below image

In most sale deed, parking cost included in buying price. If you buy a flat more than guidance value, adding a parking may not increase stamp duty. If you buy a flat less than guidance value, adding a parking may increase the stamp duty

We strongly recommend you to add Parking in sale deed because it increases the valuation when you resell or avail loan from bank

Thank you for reading…

Categories
Certified copy

What is the procedure if we have lost the sale deed of our property? How do I get the original sale deed again?

Once the original sale deed is lost, cannot get the original sale deed until your find the lost sale deed. However, you can obtain certified copy of sale deed from sub-registrar office (SRO). A certified copy is not the original sale deed but the substitute for the original sale deed.

Certified copy of sale deed from SRO can be used for mortgage, subject to submission of following documents to bank

  • Certified copy of sale deed, attested by SRO
  • Identity proof (Aadhaar or passport, ID proof name should match the names in certified copy of sale deed)
  • Police complain letter
  • Newspaper clip that you lost the original sale deed (One from local language and another from English language newspaper)

Getting certified copy from SRO is quite simple and easy. You should have any one of the below details to file certified copy application.

  • Property registration number
  • Encumbrance certificate

Below is the image of certified copy that we tracked the details based on the buyer name and obtained the attestation from SRO for mortgage.

We arrange certified copy, please write to us pgnproperties@gmail.com or Whatsapp to +91-97424-79020

Categories
Certified copy

My current home Sale Deed and the online sale deed available in Kaveri online are different. How to correct this

Make sure that you made your entries are correct in Kaveri Online Services, especially the document number, book name, name of the sub-registrar office and year of registration.

If still wrong certified copy popup instead actual copy, contact your sub-registrar office to correct the same.

Carry the following documents to sub-registrar office where you registered the property

  • Sale Deed (original)
  • Latest EC
  • Latest tax-paid receipt

Sub-registrar will do the necessary needful

Thank you for reading…

Categories
Certified copy

I’ve misplaced my property documents (property in Bangalore). What is the process now?

The process is so simple and easy. We will help you to get back all your property documents right now from the comfort of your home.

Let me give you a real example that how we extracted the lost document.

Mrs. Maridi Ramya lost her sale deed. She didn’t even remember the registration number of sale deed to apply for a certified copy.

Mrs. Maridi Ramya contacted us to extract her lost document.

All we have is her property address. The address is Flat No. XXX, _rd Floor, E- Block, Concorde Amber apartment, Hadosiddapura village, Varthur Hobli, East, Taluk, Chikkakannalli, Bengaluru, Karnataka 560035.

We followed the below step-by-step procedure to extract the documents

Extract the encumbrance certificate (EC). We just need the following information to extract EC on Kaveri Online Services

  • Name of buyer or seller
  • Property address

In the extracted EC, we have all the details of property which include property registration number and khata number. Refer to the circle in below image,

You may proceed ahead and apply for signed copy of encumbrance. Refer to the below image in circle.

The application fee depends on number of years of encumbrance. However, since the year 2004 cost Rs. 250 per EC.

Now let’s focus on obtaining sale deed copy

Go to the home page of Kaveri Online service. Submit an application for Sale Deed certified copy

Below image is the extracted sale deed. Click on the download button to download the copy. Refer to the below image in cirlce for download option.

We provide end-to-end assistance to extract encumbrance certificates and sale deed-certified copies. To opt for our service, please write to us pgnproperties@gmail.com or Whatsapp to +91-97424 79020.

Thank you for reading…