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How to search certified sale deed copy in Kaveri Online Services?

Every document registered in sub-registrar office are stored digitally and access to general public through Kaveri Online Services. Its easy to track and access the registered documents in Kaveri Online Services at the comfort of your home without stepping out.

Before we explain the procedure to search certified copy in Kaveri Online Services, let us explain about the Registration number

The registration number is the identify of your registered document. The registration number looks like below image. (we highlighted the registration number from my sale deed, refer the arrow mark in below image)

The registration number is VRT-1-XXXXX-2021–22, the abbreviation as follows

  • VRT – is the abbreviation of Varthur (Every sub-registrar office has short name and that short name is part of registration number. I registered this sale deed in Varthur sub-registrar office so VRT is part of my registration number).
  • 1 – is the book number (document stored in book 1, Book 1 is meant for public record)
  • XXXXX– Document number (it’s a 5 digit number)
  • 2021–22 – Year of Registration

Now let’s search the document in Kaveri Online Services

Open the Kaveri Online Services website, here is the link https://kaveri.karnataka.gov.in/landing-page

The home page looks like below image

To search and extract documents on Kaveri Online Services, we should register

Click on the “Register”. Refer below image to locate registration menu

Below is the registration page that you provide your name, address, mobile number and email id.

Password comes to your email, below is the image of password that I receive to my email

Login using your username, password and OTP authentication. the login page looks like below image

Click on Start a New Application. Refer to arrow mark in below image

Click on CERTIFIED COPY – (ONLINE CC), refer to arrow mark in below image

Read the Prerequisite for CC and click on Continue, refer to below image

As mentioned above, my registration number is VRT-1-XXXXX-2021–22. We are going to select following information from dropdown list based on my Registration number

  • DOCUMENT TYPE: Document Registration (same option for all documents except marriage registration)
  • DISTRICT: Shivajinagar (my property located in varthur. Varthur comes under Shivajinagar District Jurisdiction

(Under Stamp & Registration, Bengaluru Urban has five District Jurisdictions, they are Shivajinagar, Gandhinagar, Rajajinagar, Jayanagar and Basavanagudi

For Bengaluru Rural, select Bengaluru Rural. For other places select the name of your district from dropdown)

  • SUB REGISTER OFFICE: Varthur (We registered this sale deed in Varthur sub-registrar office so selected Varthur)
  • BOOK TYPE : Book 1
  • DOCUMENT NUMBER: XXXXX (5 digit number which is part of your registration number)
  • YEAR OF REGISTRATION: 2021–22 (we registered this property in the year 2021–22 so selected 2021–22 from dropdown)

Below is the image of filled details

Click on Search, refer to arrow in below image

The search result displays, refer to below sale deed

Click on the download symbol to download complete sale deed in PDF. Refer to arrow in below image

The above download option enable to download only the information copy. The information copy looks like below image (The information copy has water mark)

If you want to apply for certified copy, at the bottom of page, check the declaration boxes and click on Proceed. Refer to arrow marks in below image

Make the payment, the fee is based on number of pages. My sale deed is in 16 pages so my fee is 210. Refer to below image

Below is the payment challan

Click on Return To Application. Refer arrow mark in below image

In the application page, click on E-Sign, Refer to below image

In the next page, Click on Click to E-Sign, Refer to arrow mark in below image

Provide your Aadhaar number and complete E-Sign, refer to below image

Enter the OTP received to mobile number linked with aadhaar

We submitted the application successfully, refer to below image

The status shows Pending at SRO, Refer to below image

 

After 2 days , the application status changed to Application Digitally Signed by SRO. Refer to below image

Click on Download Signed CC to download the signed CC in PDF format. Refer to below image

(The abbreviation of CC is Certified Copy)

The signed cc looks like below image (without watermark)

The below image is the digitally signed by sub-registrar office, this page is part of your signed CC

This completes the procedure to search registered document on Kaveri Online Services

We provide assistance to extract certified copy. To opt for our service, please write to us pgnproperties@gmail.com or WhatsApp to + 9 1 – 9 7 4 2 4 7 9 0 2 0.

Thank you for reading…

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Certified copy

What is certified copy? How to get certified copy of registered mortgage deed online in Karnataka?

A certified copy is a duplicate of an original document that is certified as a true copy by the officer having custody of the original.

To get the certified copy of mortgage deed, should have registration details

The mortgage registration details looks like SHV-1-12345-2014-15

Below is the abbreviation of registration details

  • SHV – Shivajinagar sub-registrar office in Bangalore (every sub-registrar office have short name and it is part of registration details. I registered the mortgage in shivajinagar sub-registrar office so SHV is part of my registration details)
  • 1 – Book number
  • 12345 – Document number (or registration number)
  • 2014-15 – Year of registration

Follow the below steps to download the mortgage deed online.

Step 1: Open the website Kaveri Online Service, Here is the link.

If you haven’t registered in Kaveri Online service, register by click on “Register as new user”, refer to below image in circle.

Kaveri online certified copy of a registered mortgage deed online in Karnataka

Name, Age, address, email, mobile number and date of birth information required to register.

Step 2: Click on “Online CC”. Refer to below image in circle.

certified copy of a registered mortgage deed online in Karnataka

The page direct to CC application details.

online certified copy of a registered mortgage deed

Based on my registration details SHV-1-12345-2014-15, I filled application form

  • Document Type: Select “Document Registration” from dropdown list
  • District: Selected “Bengaluru Urban” from dropdown list
  • Sub Registrar Office: I registered the deed in Shivajinagar sub-registrar office so I selected “Shivajinagar” from dropdown list
  • Document Number: Type your document number, I types as :12345”
  • Book Type: Select “Book-1’ from dropdown list
  • Year Of Registration: I registered in the year of 2014-15, so I selected “2014-15” from dropdown list

Click on “Search”.

The carbon copy appears. Refer to below image.

search certified copy of a registered mortgage deed

Crosscheck the information and click on “Proceed”.

Step 3: The application fee is Rs. 100, click on “Click for payment” to complete the payment.

Step 4: Click on “Send for E-sign” to complete the aadhar based OTP authentication. Refer to below image in circle.

online certified copy of a registered mortgage deed bangalore

Click on “Submit”.

Application details sent through sms and email. Refer to below SMS for your reference.

online certified copy of a registered mortgage deed in Karnataka

Within 7 working days, you will receive another SMS that your application is signed by SR (sub-registrar) and uploaded. Below SMS for your reference.

certified copy of a registered mortgage deed

Step 5: Open the Kaveri Online website

Login using user name, password and OTP

Click on “Saved Applications”. Refer to below image in circle.

online registered mortgage deed

In-Service Type, Select “Online CC Application” from dropdown list.

Click on the View application.

Click on “Download Signed CC Report”. Refer to below image.

Bangalore online certified copy of a registered mortgage deed

In the below image, at bottom left, you can see the downloaded certified copy in PDF.

online certified copy of a registered mortgage deed

This completes the procedure to download certified copy of registered mortgage deed online.

We provide assistance to get the certified copy of mortgage deed.

To opt for our service, please email to pgnproperties@gmail.com or whatsapp to +91-97424-79020.

Thank you for reading…

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Certified copy

What is a parent deed, and how do you obtain another copy of a lost parent deed for my land?

Parent deed is also called as Mother Deed. The parent deed traces history of ownership.

Ownership of property changes hands through a series of transactions. It is very important to trace the ownership of a property, especially when it is either being purchased, offered as a security, or court case.

Parent Deed determines ownership of a property. Tracing ownership should always begin with scrutiny of the earliest document recorded. If such documents are not made available, certified copies have to be obtained from the registering authorities. This process should not be ignored. Earlier documents are called Parent or Mother documents

Property transaction changes hands through various modes like sale, gift, partition, and inheritance. Each change of ownership has to be traced with the help of a transfer document. The sequence should be in chronological order, continuous and unbroken. Any missing link has to be carefully scrutinized by referring to the records at the registering offices. The transfer flow should be traced.

Please note that partition deed, gift deed, release deed, settlement deed, and power of attorney are not parent documents

The parent deed consists of the following information

  • Seller & buyer details
  • Property schedule
  • Consideration value (Price)
  • Terms of payment (transaction number, date and bank details)
  • Government charges (stamp duty & registration)
  • Terms & conditions of sale
  • Witness

Parent deed must be registered at the jurisdictional sub-registrar office.

Let me give you a real example of how I obtained the certified copy of Parent deed.

We want to sell a property, buyer demanded parent deed to cross-verify the ownership. we didn’t have the original parent deed, as it was lost long back but we had photocopy.

Buyer’s bank demanded either an original or certified copy to authenticate the parent deed. hence we decided to apply for certified copy.

Below is the photocopy of our Parent deed.

This property was registered in Shivaji Nagar sub-registrar office, Bangalore in the year of 1995. We approached the same sub-registrar office with the following documents

  • Application form for certified copy
  • Photocopy of Parnet Deed

We filed the application and paid the application fee of around Rs. 250. Received a call from sub-registrar in 4 working days to collect the certified copy

The certified copy looks like the below image.

 

We provide end-to-end assistance to obtain certified copies. To opt for our service, please email to pgnproperties@gmail.com or Whatsapp to + 9 1-97424 79020.

Thank you for reading…